The modern working world is constantly changing, and the question of how your office should be designed is becoming increasingly important. With the end of your office lease approaching, the decision is getting closer: move or renew the lease?
every company has its own dynamic, but no matter how different they are, there is an ideal office for every company that allows for cost-efficient use of space. Don't compromise on your teams' requirements and work together to design an attractive and flexible workplace for you and your employees. A needs analysis is essential here. The three main topics of a needs analysis are: defining goals, identifying possibilities, and making decisions.
What criteria must your office meet?
Your office plays a crucial role as the hub for developing your brand, shaping your corporate culture, and paving the way to success. Start by setting clear goals that your office should promote:
- Corporate culture and productivity: An attractive and progressive office inspires employees and promotes communication and motivation.
- Brand and reputation: Your office has the potential to reflect your corporate identity and represent your company's image to customers and prospects.
- Attract and retain talent: Your office should offer an attractive environment for new talent. Future skilled workers should feel comfortable and be able to demonstrate their abilities.
- Cost optimization and efficiency: Nowadays, there is great potential for making your office more cost-efficient. From co-working spaces to flex offices, consider whether such options would be suitable for your future office.
- Customer proximity: An optimal location and good accessibility for customers contribute significantly to strengthening your market presence.
Which working concept best suits your company's requirements?
The choice of the right office depends largely on the company's chosen working model. Every company requires a different working concept. First, analyze the needs of your company and your employees. The following questions may help:
- What are the requirements of your employees?
- Is co-working an option for you?
- What is your stance on working from home? Should your employees be in the office more often?
- Are you making full use of your current office space?
The ideal location
Customer proximity, accessibility and connections, potential CO2 emissions from commuting, and other companies in the area are just a few examples of why your company location is so important. Think about what you consider important in and around your office and use this to narrow down your choice of locations.
What is your vision for the future?
Promoting cooperation is now at the heart of office design and is considered a crucial task. Traditional workplaces no longer meet the new standards of New Work and do not meet the expectations of employees.
Future-oriented offices take the new ways of working into account and enable optimal collaboration between the office and home office. When choosing your new office, consider what your office space will mainly be used for, what infrastructure should be available, and how the well-being factor can be ensured for employees in your officefactor in your office for your employees.
How do you keep your office up to date?
Your technologically advanced office should be equipped with various innovations to keep it up to date and attractive to employees. Some technologies can reduce your costs and create efficient, social office spaces. The following technologies are helpful in this regard:
- Software solutions for convenient reservation of workstations and meeting rooms
- technical equipment for networking teams spread across different locations
- Data-driven tools for efficient management of office occupancy and energy consumption
- Automated facility management that optimizes operating times and costs
Conclusion
Moving to a new office requires a lot of planning and perseverance. In a dynamically changing work environment, many companies are cautious when searching for new office space. Nevertheless, targeted measures can be taken in advance to increase performance, optimize the hybrid work concept, and create the ideal conditions for the perfect new office.
- Set a specific date for when you need to move to a different office and determine when your lease expires
- Collect data on the current use of your existing office space by your employees
- Don't neglect your managers and employees when choosing an office
- Develop new approaches to hybrid working, test them on a small scale, and, if successful, integrate them throughout the company
