Even if moving your company ideally improves the overall situation and you should be looking forward to your new office space in most cases, it still involves an enormous amount of work.
However, it is not enough to simply pack all the office equipment professionally into moving boxes and unpack it at the new office. Rather, it is the organizational issues that take up most of your time and energy and should be planned meticulously in advance. Since we see ourselves not as mere real estate agents, but rather as consultants, Larbig & Mortag Immobilien GmbH is happy to support you even after your lease has been signed. Below you will find a list of important topics to help you prepare your company for the move:
Old office:
- Inventory of current furniture and review of what can be discarded and what needs to be purchased new
- Notify the caretaker of the moving date
- Arrange for cosmetic repairs
- Remove name tags
Utilities:
- provide your new address and the date of the move to utility companies such as energy suppliers
- Reading water meters, gas meters, and electricity meters
Post/IT:
- submit a change of address form to the post office
- Transferring telephone and internet connections (canceling old contracts if necessary)
- Change your radio and television registration
- Relocating computer cabling to the new premises
Insurance:
- Check whether current insurance coverage is sufficient for the new premises and take out new policies if necessary
Motor vehicles:
- Transfer of vehicle registration documents and licenses
- Termination of current parking space rental agreements
- Renting new parking spaces
- Re-registering/canceling special parking permits and resident parking permits
New office:
- Coordinate moving date with the owner and caretaker
- Documentation and reporting of damage (with handover report)
- Attaching and producing company signs on the building wall, floors, elevators, parking spaces, mailboxes, and access routes
Errands and organization:
- Household goods such as cleaning supplies, first aid kit, dishes, towels, paper towels, toilet paper
- Floor and protective sheets for moving day
- Drinks and food for the moving day (and the workers)
- Notify business partners, suppliers, banks, creditors, and government agencies of your move
Miscellaneous:
- Change of address on business cards, letterheads, in the imprint and in business directories
- Cleaning of old and new premises
- Applying for any available subsidies
